Trebulco Events

Defining the event center is one of the most important decisions, since this is where moments that will be remembered forever will take place.

What do you do at a wedding reception? In addition to sharing the banquet with your guests, in the reception hall you will make your first toast, dance the waltz and split the wedding cake, among other traditions. Check out the following tips to help you choose your location correctly .

1. Establish a budget

Since the rental of the hall will take up a large part of the wedding budget, the first thing to do is to determine the maximum you can invest in this item.

To do this, take the total amount you have, make a list of all the services you need (location, caterer, photographer, DJ, etc.) and assign a percentage to each one. Or, if you prefer to make the task easier, go directly to Matrimonios.cl's Budget tool, which will help you with the calculation.

Thus, with the clarity of how much you can spend on the venue for the wedding reception If you are not able to visit salons that are beyond your means, you won't waste valuable time visiting salons that are beyond your means.

Casona Alto Jahuel

2. Define the style of the wedding

The second step is for them to decide that hat type of marriage do you wish to celebrate Camp, urban or beach? day or night? outdoors or in an enclosed room?

With this information in hand, you can begin to search for locations and, for example, if you choose a country wedding, you will initially rule out hotels and focus your search on plots of land, estates or vineyards.

On the other hand, if you are inclined to have an industrial wedding reception, the best places are sheds, factories and greenhouses.

3. Estimate number of people

Even if you haven't made your guest list, you're sure to have a approximation of how many people you plan to invite This way you will be able to find a wedding hall with the right capacity, depending on whether there are fifty or two hundred people.

Consider that some venues work with a maximum number of guests, while others will ask you for a minimum. For a simple and intimate wedding reception, for example, a restaurant hall will be perfect, while a manor house, with indoor and outdoor rooms, will have enough space to receive more than a hundred people.

Marisol Harboe

4. Evaluate the distance

The ideal scenario is that the event room is centrally located and easy to access If you plan to celebrate an urban or industrial wedding, you will find many locations with these characteristics, such as hotels, hostels or rooftops.

But if you want the marriage to take place outside the city, either in a rural or wooded area, it is best that you consider options so that the distance does not become a problem For example, hire a van service for all guests or, if it will be an intimate wedding, consider renting accommodations.

5. Consider the facilities

Do you want to celebrate the religious marriage and the reception in the same place? If so, you will necessarily have to get married in a wedding reception hall that has its own chapel.

Or if you want the reception to be held around a pool, then you'll have to start looking for outdoor venues.

They should also make sure that the location has heating, if it will be winter or ventilation systems, for the summer.

And other facilities that you will find among the different wedding suppliers in event hall, are the barbecue area, dressing room for the bride and groom, children's games, terrace for smokers, cloakroom service, guarded parking and inclusive access, among others.

DeLuz Decoration

6. Evaluate exclusivity

On the one hand, if you do not want to share the location with other wedding receptions, even if it is in different rooms, then you will have to look for an event center that guarantees exclusivity.

That is to say, to have no more than one wedding at a time Most of them work in this way, although in the case of hotels, for example, they might find that there is another celebration on the same floor.

But just as you will ask for exclusivity, event centers also have exclusivity with some suppliers, for example, when working with a certain caterer or a particular DJ.

In fact, it is common for the venue to have its own catering service, and you cannot rent the wedding hall without including the menu, so you will have to evaluate if this is what suits you best or, on the contrary, if you prefer to look for the venue and the caterer separately.

7. Resolve all doubts

Another tip is not to be left with any doubts when meeting with the supplier, so what to ask in an event hall?

Ask about the price and the method of payment. including possible surcharges in case of not reaching the stipulated number of guests.

Regarding the setting, find out if it is possible to intervene the decoration of the hall for the wedding or if you have to adapt to a standard one.

And in addition to the capacity and facilities available at the venue, another important point is to know the time limit, if you plan to get married at night.

Now, what to ask to organize a wedding? At this point it is important to know if the event center will assign a wedding planner to accompany you throughout the process, for example, when choosing the menu and setting up the tables.

Torres de Paine Events

8. Book in advance

Finally, after touring several locations, consulting with vendors and comparing quotes, it's time to make your decision, and the advice is to book as soon as you are 100 percent sure, so you won't be beaten to the punch by another couple.

Although it will depend on each event center, most ask for reservations to be made between six to nine months in advance especially if the marriage will be in high season.

Follow these tips and you will see how much easier it is to find the ideal event centre, because only once you have found it will you be able to go ahead with, among other things, sending out the wedding certificates or hiring an orchestra.